Privacy Policy

Last Updated: 01 January 2025

Introduction

Welcome to WorkPort (“we,” “us,” or “our”). We are committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, and share your personal information when you visit or make a purchase from WorkPort (the “Site”).

Data Controller

  • Name: WorkPort Ltd.
  • Registered Address: 1234 Random Street, London, UK, AB1 2CD
  • Email: [email protected]
  • Phone: +44 (0)1234 567 890

What Data We Collect

  1. Personal Information: Name, email address, phone number, billing address, and other contact details you provide when creating an account or contacting us.
  2. Usage Data: IP address, browser type, device information, and pages visited to help us improve our services.
  3. Payment Information: Credit/debit card details or other payment data used for transactions (processed securely by our third-party payment provider).

How We Use Your Data

  • To Provide Services: We use your personal information to deliver our virtual and ready-to-use office solutions.
  • To Communicate: We may send you emails regarding your account, special offers, or service updates.
  • To Improve Our Site: Usage data helps us identify trends and enhance user experience.
  • Legal Compliance: We may process your data to comply with legal obligations or protect our rights.

Legal Basis for Processing

We process your personal data under the following lawful bases:

  • Contractual Necessity: For fulfilling our agreement with you.
  • Consent: When you have given explicit consent (e.g., to receive marketing communications).
  • Legitimate Interests: To improve our services and protect our business.
  • Legal Obligation: To comply with applicable UK or EU laws.

Data Retention

We store your personal data only for as long as necessary to provide our services and comply with legal obligations. Generally, we keep records for 7 years unless otherwise required by law.

Sharing Your Data

We may share your data with:

  • Service Providers: Trusted third parties who help us operate the Site (e.g., payment processors, hosting providers).
  • Legal Requirements: Government bodies, law enforcement agencies, or other parties where required by law.
  • Business Transfers: If we merge, acquire, or sell our business or assets, your data may be transferred as part of that deal.

International Data Transfers

Where we transfer your data outside the UK or European Economic Area (EEA), we ensure appropriate safeguards are in place (e.g., Standard Contractual Clauses) to protect your personal information.

Your Rights

Under UK and EU data protection laws, you have the right to:

  • Access: Request a copy of your personal data.
  • Rectification: Correct any inaccurate or incomplete data.
  • Erasure: Ask us to delete your data when it’s no longer needed.
  • Restriction: Limit how we use your data in certain circumstances.
  • Objection: Object to our processing based on legitimate interests or direct marketing.
  • Data Portability: Receive your data in a structured, commonly used format.

To exercise any of these rights, please contact us at [email protected].

Security

We employ technical and organizational measures to protect your data from unauthorized access, loss, or misuse.

Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Last Updated” date.

Contact Us

If you have any questions about this Privacy Policy, please email us at [email protected] or write to us at WorkPort Ltd, 1234 Random Street, London, UK, AB1 2CD.